Advanced Dimensions Module

Cash Fund Management

Name: Cash Fund Management
Brand: Dimensions

Every Peso of Petty Cash, Accounted For

Cash Fund Management is an Advanced Dimensions module for Acumatica that manages cash advances, requests for payment, and imprest cash funds, from request and release through liquidation, replenishment, and closing.

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Who It's For

Finance and treasury teams that manage employee cash advances, petty cash, and revolving funds across branches, projects, or sites.

The Challenge

Cash advances and petty cash usually run outside the ERP on vouchers and spreadsheets. Liquidations come in late, unliquidated balances linger, and month-end expenses go unrecorded until the fund is replenished.

Key Capabilities

Cash Advances

Request and release cash advances, processed as prepayments.
Liquidation with receipts attached to the form, whether actual spend is equal to, more than, or less than the advance; the system issues the balance or creates the refund.
Reclassification: advances not liquidated by the deadline are listed automatically and can be reclassified as the employee's personal advance.

Request for Payment

Create requests from expense claims or expense receipts, then release the check.

Cash Funds

Imprest fund system: fixed fund amounts, replenished once spending reaches a set level.
Fund transactions: requests and reimbursements, with optional validation of amounts received and released, including full or partial returns.
Month-end accruals for receipts not yet replenished.
Reclassify fund requests not liquidated on time to a temporary account for payroll processing.
Replenish, increase, decrease, and close funds, with all expenses liquidated before closing.

Why Dimensions

Every advance, fund, and receipt lives in the same system as the ledger, so unliquidated balances are visible, month-end is complete, and custodians are accountable.

Read the Dimensions FAQ